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Archive for January 4th, 2011

make it so

From the office of Amsterdam Mayor Ann Thane:

Executive Order 2011-1

TO: CITY CLERK, ALL DEPARTMENTS HEADS

REGARDING: OVERTIME EXPENDITURES

AUTHORITY: CHARTER SECTIONS C35(A), C37

PURPOSE: To establish a procedure regulating overtime expenditures in all departments.

EXECUTIVE ORDER:
Each department shall classify its overtime by category. These categories shall separately track all significant areas of overtime expenditure. Overtime that is required by collective bargaining agreement that is not discretionary shall be separately categorized for each such contractual requirement.

All categories shall be accounted for separately in the city budget.

Each department head shall implement procedures to contain overtime expenditures in each category within budgeted amounts.

If a budget line for an overtime category is exceeded then no overtime will be authorized for that area of overtime expenditure, except in the case of the following: an emergency that imminently threatens life or property, overtime related to subpoenas and overtime required by collective bargaining agreements that is not discretionary. Overtime for training, maintaining shift staffing levels and to cover events such as parades shall not be considered emergencies.

If a department head anticipates that an overtime budget line may be exceeded then the department head shall forward a request for a budget modification, if additional overtime is required. This request shall specify the amount of funding required and the impact on operations that would occur if the budget is not modified.

This order is effective on January 20, 2011 and thereafter until rescinded by executive order.

DATE: January 4, 2011

SO ORDERED

MAYOR ANN THANE

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