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Archive for September, 2014

tooth and nail

In response to a recent letter from the Fourth Ward Alderwoman regarding the Recreation Department, the fact that the city DOES track every financial transaction is getting lost. We have a purchasing policy that demands quotes or RFP’s, purchase orders, invoices and the council’s consent by resolution for payment. The controller signs off on every purchase order ensuring that funds are properly allocated and that lines are not over drawn. The Fourth Ward Alderwoman audits these purchase orders and invoices. She sponsors the resolution that authorizes us to pay our bills or receive earmarked donations. Why DOESN’T she know where every penny is going? Is she telling us that for the past nine and a half months, she hasn’t understood what she was looking at?
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If the Alderwoman wants the reporting mechanism changed (which the Recreation Director and Controller have both agreed to) she should work collaboratively with staff and the rest of the council to develop a format so that she may digest this information.

The Recreation Director and Controller, as am I, are more than willing to help. Further, if she cannot understand the budget we can set time aside to discuss this privately in a respectful way.

It is concerning that there is continued discourse about recreation department contributions as though there has been obfuscation or fraud, when every single donation is accepted through resolution and tracked by the controllers office. Donations that are earmarked for a particular purpose are ONLY used for that purpose. We are very careful about that so that the future may hold more in the way of sponsorships or contributions. The intimation that there is a lack of accountability is FALSE.

Other problems arise when the Fourth Ward Alderwoman asks for inconsequential information (i.e., the name of all teams that played in the parks for the past five years, the dates they played, and who they played.) or she asks our Recreation Director for the utility cost of each park. He DOES NOT handle this. He does not request utility funding, track invoices or issue payments. The Controller does and the Fourth Ward Alderwoman has repeatedly been told that fact.

My biggest concern is that in all of the drama regarding this small department, murals, the Mayor’s car, or basketball, I still do not see a plan to address the REAL issues or problems in the city… blight, public safety, and growth. These escapades set us all out chasing our tails instead of leading responsible change.

It’s been over nine months. What is the Fourth Ward Alderwoman’s plan? How will she and the council address our problems in a reasonable way? They must stop chasing rumor and innuendo and, instead, look for best practices and work collaboratively. Vilification of staff that has effectively been at this for years is deplorable. Why wasn’t exactitude at the golf course necessary earlier this year? The Transportation Fund is expecting a shortfall that could be as much as $100K. Where’s the outrage? Recreation is hardly a sliver of the budget and all is accounted for. How about finding out staff goals and figuring out ways to support them? What about infrastructure improvements? Needed demolitions? Equipment purchases? Should we put off all investment indefinitely and wish our problems away?

In six years, with the cooperation of past councils, we strategically changed our city in so many ways for the better. I see this process has stalled. Indeed, there now seems to be a willingness to fight tooth and nail for the status quo. It’s a shame. We should take advantage of the rest of this term to develop at least a couple goals and bring them to fruition. As I had indicated in my last letter to the editor, I hope opportunity, not discord, will become the focus of our council.

Mayor Ann M. Thane

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goals

September 2, 2014
DISCUSSION: COUNCIL GOALS
Goal

This meeting marks nine months of this council’s term. To date, I feel this council has not identified its goals or progressed any significant projects. Without direction, the Council’s decision-making and budgeting abilities have become reactionary and fractured. This is regrettable as I am certain that each and every member of this body truly wishes to see our City thrive.

This will only be possible by setting aside matters of small consequence and personal/political agendas. Giving time and effort to matters brought to light via anonymous sources, Facebook, or the morning talk shows take our focus away from items of real import. Actions of this nature equate to the fleas steering the dog and encouraging this negativity is reprehensible. This practice must stop.

I have given considerable thought to what may be done to improve the performance of this council and am sharing the following list, so that we may begin to work collaboratively on issues that will greatly impact our efficacy.

1. The first course of action must be a sincere willingness to work with my office and staff. My secretary has repeatedly sent out invitations to each member of this council to set regular dates and meet one-on-one to discuss operations and goals. I have only received the courtesy of a reply from Alderwoman Beekman. I respectfully request that the rest of you contact my secretary and make arrangements to meet.

2. I have also given thought to the Council’s committee structure. As all committees are uniform in membership (consisting solely of the five aldermen), I am hoping the Council would consider one or two additional members from our community with particular experience to add expertise to the mix. For example, a banker or accountant may be of great assistance to the Finance Committee. I propose that these individuals would serve on an advisory basis and believe this may strengthen our knowledge base as well as create new avenues for participation in government.

3. I must fill vacancies on several city commissions and boards, as well as establish a new Comprehensive Plan Committee. I request that each of you submit names and resumes of people that may be interested in filling spots on the Planning Commission, Urban Renewal Board, Zoning Board of Appeals and the Ethics Board so that they may be considered for a spot. (To the general public, please note, if members of the community are interested, they may contact my office directly without the intercession of an alderman.)

4. The following list of priorities should be vigorously pursued, starting with promises that had been made by this council and must now be fulfilled. In each instance, a plan should be put into place, tasks meted out, and a timeline for completion established.

Priorities include:
– Establish sources of funding for the Land bank, additional seasonal property maintenance staffing, and park improvements
– In anticipation of bonding, revisit the capital projects list and prioritize; develop five-year plan
– Review Transportation Department performance to date
– Review the Corrective Action Plan submitted to the OSC at the beginning of the year and determine what must be done to meet our responsibilities
– Set parameters for negotiations with labor units
– Request an update from AIDA as to progress (as was done with CEDD)
– Research legislation to incentivize property rehabilitation and development
– Identify priorities for next year’s budget; i.e, public safety departmental staffing/expenditures, OT or Land bank support

It is essential that this Council address these matters proactively and in cooperation with my office. I hope that the next 15 months are much more productive than the first nine were.

Mayor Ann M. Thane

Read Full Post »

goals

September 2, 2014
DISCUSSION: COUNCIL GOALS

This meeting marks nine months of this council’s term. To date, I feel this council has not identified its goals or progressed any significant projects. Without direction, the Council’s decision-making and budgeting abilities have become reactionary and fractured. This is regrettable as I am certain that each and every member of this body truly wishes to see our City thrive.

This will only be possible by setting aside matters of small consequence and personal/political agendas. Giving time and effort to matters brought to light via anonymous sources, Facebook, or the morning talk shows take our focus away from items of real import. Actions of this nature equate to the fleas steering the dog and encouraging this negativity is reprehensible. This practice must stop.

I have given considerable thought to what may be done to improve the performance of this council and am sharing the following list, so that we may begin to work collaboratively on issues that will greatly impact our efficacy.

1. The first course of action must be a sincere willingness to work with my office and staff. My secretary has repeatedly sent out invitations to each member of this council to set regular dates and meet one-on-one to discuss operations and goals. I have only received the courtesy of a reply from Alderwoman Beekman. I respectfully request that the rest of you contact my secretary and make arrangements to meet.

2. I have also given thought to the Council’s committee structure. As all committees are uniform in membership (consisting solely of the five aldermen), I am hoping the Council would consider one or two additional members from our community with particular experience to add expertise to the mix. For example, a banker or accountant may be of great assistance to the Finance Committee. I propose that these individuals would serve on an advisory basis and believe this may strengthen our knowledge base as well as create new avenues for participation in government.

3. I must fill vacancies on several city commissions and boards, as well as establish a new Comprehensive Plan Committee. I request that each of you submit names and resumes of people that may be interested in filling spots on the Planning Commission, Urban Renewal Board, Zoning Board of Appeals and the Ethics Board so that they may be considered for a spot. (To the general public, please note, if members of the community are interested, they may contact my office directly without the intercession of an alderman.)

4. The following list of priorities should be vigorously pursued, starting with promises that had been made by this council and must now be fulfilled. In each instance, a plan should be put into place, tasks meted out, and a timeline for completion established.

Priorities include:
– Establish sources of funding for the Land bank, additional seasonal property maintenance staffing, and park improvements
– In anticipation of bonding, revisit the capital projects list and prioritize; develop five-year plan
– Review Transportation Department performance to date
– Review the Corrective Action Plan submitted to the OSC at the beginning of the year and determine what must be done to meet our responsibilities
– Set parameters for negotiations with labor units
– Request an update from AIDA as to progress (as was done with CEDD)
– Research legislation to incentivize property rehabilitation and development
– Identify priorities for next year’s budget; i.e, public safety departmental staffing/expenditures, OT or Land bank support

It is essential that this Council address these matters proactively and in cooperation with my office. I hope that the next 15 months are much more productive than the first nine were.

Mayor Ann M. Thane

Read Full Post »